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IFLA Conference

World Library and Information Congress: 74th IFLA General Conference and Council

"Libraries without borders: Navigating towards global understanding"

10-14 August 2008, Québec, Canada


Spanish translation 

Registration and Hotel Reservation

The World Library and Information Congress 2008, 74th IFLA General Conference and Council will take place in Quebec, Canada from 10-14 August, in the Québec City Convention Centre, Québec City, Canada.

Registration:

How to become a delegate

Register Online


Or Download the Registration Form (French/English):
  • In EURO (EUR)
  • In Canadian Dollar (CAD)

Please ensure that if you would like to pay in Canadian Dollars you use the CAD link and if you would like to pay in Euros that you use the Euro link.

[ 29 July 2008 ]
Please note that the Online registration system has now been closed.

In order to register now you must register on-site at the Québec Conference Centre (QCC) in Quebec.
Registration will take place in the Main Entrance, Level 4 of the QCC, at the following times:

13:30 – 18:00 Friday 8 August
07:30 – 19:00 Saturday 9 August
07:30 – 18:00 Sunday 10 August
07:30 – 18:00 Monday 11 August
07:30 – 18:00 Tuesday 12 August
07:30 – 18:00 Wednesday 13 August
07:30 – 14:00 Thursday 14 August

ONLINE REGISTRANTS
Please note that the deadline for bank transfer payments is 25 July. Payments after this date should be made onsite by credit card, cash or cheque.

Registration fees

The registration will be processed once full payment has been received. The conference organiser will not accept any bank charges associated with the transfer of money.

Full delegate IFLA member
On or before: 7 May 2008 400 EUR    640 CAD
After: 7 May and before 25 July 2008 485 EUR    776 CAD
Onsite: After 1 August 570 EUR    912 CAD

 

Full delegate Non member
On or before: 7 May 2008 490 EUR    784 CAD
After: 7 May and before 25 July 2008 585 EUR    936 CAD
Onsite: After 1 August 685 EUR   1,096 CAD

 

Accompanying person
On or before: 7 May 2008 265 EUR    424 CAD
After: 7 May and before 25 July 2008 320 EUR    512 CAD
Onsite: After 1 August 375 EUR    600 CAD

 

Student
On or before: 7 May 2008 200 EUR    320 CAD
After: 7 May and before 25 July 2008 230 EUR    368 CAD
Onsite: After 1 August 255 EUR    408 CAD

 

Day Registration
Available Onsite Only 130 EUR    225 CAD

 

All IFLA members, regardless of category, will be entitled to register at the member rates published. If you are not an IFLA Personal or Institutional Member, but are a member of your national library association which has a Membership in IFLA, please contact your national association or IFLA Headquarters for the correct membership number. You can find the membership code also in the IFLA Directory or in the Online IFLA Membership Directory. This number should be entered on the registration form.

If your registration form and payment are received after 7 May 2008, the late registration fee will be automatically charged.

The registration fee covers

Delegates:
• Name badge • Conference documentation • Admission to all sessions • Admission to exhibition • Opening and closing sessions • All receptions • Professional visits to libraries

Day Registration:

• Name badge • Day bag • Admission to all sessions on the day of registration • Admission to exhibition on the day of registration • Admission to social and cultural events on the day of registration (if registered and upon availability of tickets)

Accompanying persons:
• Name badge • Admission to exhibition • One half-day sight-seeing tour • Opening Session • All receptions • Professional visits to libraries

An "accompanying person" is a participant that is accompanying a regular delegate, speaker or a student delegate. Other participant types can not have an accompanying person.

Accompany persons have access to the conference venue and receive the benefits as detailed above. However, other than the opening session, accompanying guests may not attend any other official conference sessions.

Confirmation and joining instructions

Concorde Services Ltd./Congrex UK will send confirmation of your registration within six weeks after receipt of your payment. If you have not received a confirmation letter six weeks after having made payment, please contact Concorde Services Ltd./Congrex UK.

A final confirmation and joining instructions will be sent to you electronically approximately six weeks prior to the Conference. This will provide your unique registration number and registration details. This final confirmation letter must be presented upon arrival at the pre-registration desk, if the account has been settled. If there is a balance still due, you should take this letter to the "Accounts" desk.

In addition, joining instructions will be sent to all delegates electronically providing information to help you prepare for your visit to Québec City and attendance at IFLA 2008. Please ensure you submit your email address when registering. Joining instructions will also be available online.

Changes and Amendments to Registrations

Changes to your registration will not be accepted over the telephone.
Please fax, post or e-mail any amendments or changes to the Secretariat, e-mail: wlic2008reg@congrex.com or fax: +44 207 117 4561.

Registration deadline

After July 25, 2008, pre-registration will close and all new registrations can only be done at the "New Registration" desk at the Québec City Convention Centre during the Conference. Note, on-site registration does not guarantee the availability of all conference materials and access to all social events.

Cancellations and refunds

Notification of registration cancellation and refund requests must be submitted before 7 May, 2008 in writing to the Congress Secretariat, Concorde Services Ltd./Congrex UK. The fee for registration cancellations received on or before 7 May, 2008 is Euro 50 CAD 80.

For cancellations after 7 May, 2008 no refunds will be given. Delegates who cannot attend may, under certain conditions, name a substitute to take their registration. Please contact the Congress Secretariat if this is applicable to you.

Hotel Reservation

All hotels available through the Congress Secretariat are now fully booked therefore for alternative accommodation options please visit the following website:

Québec City Tourism


The Congress Secretariat have reserved accommodation in various price categories at a wide range of hotels in Québec City at preferential rates. On the hotel booking form you are requested to indicate the hotel of your first, second and third choice. Concorde Services Ltd./Congrex UK will endeavour to meet all accommodation requests. However, should your preferred hotel choice be unavailable, we reserve the right to book another hotel for you, at the closest available alternative.

Room Reservations

Your reservation will be handled as soon as the hotel booking form together with a credit card guarantee or deposit is received by the Congress Secretariat. Participants are advised to make their reservation request well in advance, as availability cannot be guaranteed after April 11, 2008. All reservations will be handled on a first come, first served basis. After April 11, 2008, accommodation requests will be dependant upon availability.

Room Rates

All rates quoted on the hotel booking form are per room per night, excluding breakfast, and applicable taxes (GST, PST and QST). Rates are quoted in Canadian dollars and Euros. The Euro rate is an indicator and the convertion rate will be set two weeks prior to arrival. Deposits can be paid in Canadian dollars or in Euros, please ensure you correctly indicate your preferred currency on the booking form.

Deposits should be paid directly to the Congress Secretariat, who will pass this on to the hotel and this will be deducted from your final hotel bill. Deposits secured by credit card will not have payment deducted but instead the details will be past on to the hotel as guarantee for the booking. Please note that the exchange rate used, if paying in Euros, will be set approximately two weeks before arrival in Quebec.

Only after receipt of the deposit or card guarantee, Concorde Services Ltd./Congrex UK will make the hotel reservation. Extension of payment until after the conference is not possible.

Changes and cancellations for reservations

Changes and cancellations of reservations should be made directly to Concorde Services Ltd./Congrex in writing only. If notification of cancellation is received by the Congress Secretariat before April 11, 2008, we will charge your credit card or deduct from deposit paid a Euro 50 or CAD 80 administration fee.

If you have to cancel after this deadline the maximum of one night stay plus 10% of the total reservation costs will be charged. Please do not contact the hotel directly regarding your reservation as all reservations booked via the Congress Secretariat are handled by Concorde Services Ltd./Congrex UK as part of the block allocation being held with the hotels.

Confirmation

Within six weeks after receipt of your hotel reservation form with credit card guarantee or hotel deposit, you will receive a confirmation of your hotel reservation including name, address of your hotel and the cost per night. If you have not received any confirmation six weeks after payment of your hotel deposit, please contact Concorde Services Ltd./Congrex UK.

Hotel Categories and Prices

For the available hotels please refer to the Hotel Descriptions and Deposits [PDF file - 252kB].
Please note that some of the hotels ar already fully booked.

We also have a map of Québec [PDF file - 4MB] with the locations of the hotels marked.

Payment of the fees

Advance payment can be made in Euros or in Canadian dollars by any or the following ways:

  1. American Express Card, VISA Card and MasterCard holders may use their credit cards for charging all costs. The cardholder’s name, card number, expiry date of the card, signature and CVB code should be filled in on the registration form.
    What is the CVB code? The 3 last digits on the signature strip on the reverse of the card for VISA or MasterCard, the 4 digits on the front of the card on the right above the card number for American Express Card.
    Regretfully other credit cards cannot be accepted.
  2. Banker's cheque forwarded together with the registration form to Concorde Services Ltd./Congrex UK
    The Banker's cheque should be purchased at your bank and made out in Euro or Canadian dollars to Concorde Services Ltd./Congrex UK, IFLA 2008.
    Personal cheques and company cheques are also acceptable as long as they are drawn against either a Euro or Canadian dollar bank account.
  3. Bank transfer in Euros to:
    Royal Bank of Scotland
    62-63 Threadneedle Street
    London, EC2V 8LA, UK
    Account name: Concorde Services Ltd. / IFLA 2008
    Iban GB: 73 RBOS 1610 7010 0947 89
    BIC Code: COSEWLIC-EUR-A.

    Please include your name, registration fee/hotel deposit details with your bank transfer.

    Bank transfer in Canadian dollars (CAD) to:
    Royal Bank of Scotland
    62-63 Threadneedle Street
    London, EC2V 8LA, UK
    Account name: Concorde Services Ltd. / IFLA 2008
    Iban GB: 98 RBOS 1663 0000 4272 88
    BIC Code : COSEWLIC-CAD-A.
Concorde Services Ltd./Congrex UK, the Congress Secretariat, will not be responsible for identifying funds transferred directly into the account when the participant name is not mentioned. All bank charges or bank fees associated with the transfer will not be accepted and must be met by the participant.
Concorde Services Ltd./Congrex UK
4B, 50 Speirs Wharf
Port Dundas
Glasgow, G4 9TH, Scotland
Tel: +(44)(141) 331 0123
Fax: +(44)(207) 117 4561
Email: wlic2008reg@congrex.com
Web: http://www.concorde-uk.com

Disclaimer

The World Library and Information Congress 2008, 74th IFLA General Conference and Council and/or its agent Concorde Services Ltd./Congrex UK and/or its agents have the right to immediately alter or cancel, without prior notice, the Congress or any of the arrangements, time tables, plans or other items relating directly or indirectly to the World Library and Information Congress 2008, 74th IFLA General Conference and Council caused by reasons beyond their control.

The World Library and Information Congress 2008, 74th IFLA General Conference and Council and/or its agent Concorde Services Ltd./Congrex UK and/or its agents shall not be liable for any loss, damage, expenditure or inconvenience caused as a result of such alteration or cancellation.